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1. W ING RE ORT M RIT P ADE E ASY 2. MENU OF THE DAY 1) DEFINITION 2) BASIC RULES 3) PRACTICE 3. 1) DEFINITION What is a Report ? IT IS A PROFESSIONAL DOCUMENT : company…
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  • 1. W ING RE ORT M RIT P ADE E ASY
  • 2. MENU OF THE DAY 1) DEFINITION 2) BASIC RULES 3) PRACTICE
  • 3. 1) DEFINITION What is a Report ? IT IS A PROFESSIONAL DOCUMENT : company use it to share some information with different people. What are the 4 main type of reports ? For whom are we preparing reports ? - Quotation - Superior - Sales/Activity Report - Staff we managed - Proposal (projects, ideas) - Colleagues or other department - Assignment - Business Partner (supplier, investor, bank, etc)
  • 4. Like grooming, a document must follow some rules to be considered as professional. How to make a report Professional ? : To be professional, a document MUST : LOOK PROFESSIONAL BE WRITEN PROFESSIONALL Y ORGANIZED PROFESSIONAL Y LAYOUT CONTENT STRUCTURE
  • 5. 2) BASIC RULES REAL CASE STUDY : In group, you must give feedbacks and comments on the quotation from Billchem. BE WRITEN PROFESSIONALL Y Proper sentence Information Display LOOK PROFESSIONAL ORGANIZED PROFESSIONAL Y Standardized Have compulsory components Follow Font, Size, Color Rules Effective structure
  • 6. BE WRITEN PROFESSIONALL Y PROPER SENTENCE Example 1 : Example 2 : - No contraction (gonna, wanna) - No words missing - No grammar mistake - No spelling mistake - Appropriate vocabulary
  • 7. BE WRITEN PROFESSIONALL Y INFORMATION DISPLAY: - The content must be divided in paragraph
  • 8. - Figures must be presented in table or diagrams
  • 9. - Information can be in chart to make the document easy to read
  • 10. LOOK PROFESSIONAL STANDARDIZE D - Every Part Name, Section name must have the same font, size, color
  • 11. -Page number must appear on every page -Margin must be the same on every page - Text must be justified on every page
  • 12. LOOK PROFESSIONAL FOLLOW FONT, SIZE, COLOR RULE: -The text must have the same size, color and font in the entire document -Not more than 2 or 3 font in the document. -Color must be limited to 2 or 3 for the entire document. - No aggressive color (red not recommended)
  • 13. ORGANIZED PROFESSIONALY HAVE COMPULSOR Y COMPONENT S: - Any report must have a cover page A cover Page must have : - Date - Title (usually the title is the type of Report : Proposal, Report, Framework etc) - Sub Title (it is usually the name of the case the report focus on : January sales, collaboration between x and Y etc) - Name of Author(s) - For who the report is written - Logo of the company Where to display the information ?
  • 14. - Report that are more than 5 pages must have a table of content
  • 15. - Reports must not be divided in too many parts or sections - Parts must be placed in the right order
  • 16. 3) PRACTICE
  • 17. HOMEWORK SWEET HOMEWORK To prove you think of Mr Pierre during the holiday, you are required to Prepare a report on your 2 weeks holiday Week 1 : from Monday 5 August to Sunday 11 August. Week 2: from Monday 12 August to Sunday 18 August. The report must have the following content : - Detailed schedule of all the meal you have during the holiday . For each day, you must clearly show the time you had the meal, and what you ate. - Sleeping time schedule For each day, you must show what time you slept and woke up
  • 18. - A graphic to compare your average sleep duration per night during week 1 and week 2 You graphic must show how many hours you slept per night on average during week 1, and week 2 - Explain your activities during the holiday. You must describe what you have done each week (per week diary) - Select an article in a newspaper and write a brief summary The article must be in English and your summary in English - Answer the question on Movie or Article given by Mr Pierre You must decide if you want to work on a movie or article
  • 19. The report will be marked based on the following criteria: Structure : 3 marks Content: Complete 3 marks Quality 3 marks Information Display 3 marks Layout : 3 marks 0 : Missing component or out of topic 1 : Low quality, too many mistakes, many rules are forgotten or not applied well 2: Good, the basic rules are applied well 3: Excellent, the rules are applied well, and the quality meet industry standards.
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