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1. Session ID: Prepared by: Remember to complete your evaluation for this session within the app! 10801 HELP!! EPRC, Financial Reports, Smart View Which Report Tool Do I…
  • 1. Session ID: Prepared by: Remember to complete your evaluation for this session within the app! 10801 HELP!! EPRC, Financial Reports, Smart View Which Report Tool Do I Use? April 11, 2019 Kelliann Hoelscher EPM Practice Director Metaformers
  • 2. Agenda • Introduction • Reporting Overview • Reporting Options in Detail • Summary • Q&A
  • 3. EPM Practice Director, Metaformers 15+ years Experience with Oracle EPM 35+ Full Life Cycle EPM Projects Industries include Public Sector, Commercial, Higher Ed, Retail, Manufacturing, High Tech Oracle EPBCS, PBCS, EPRC, HFM, FCC, Essbase, On-Premise Planning and Budgeting EPBCS Certified PMI-ACP Certified Kelliann Hoelscher, PMI-ACP
  • 4. Strategy & Transformation Assessments Implementations Upgrades Optimization Cloud Services Oracle ERP Oracle HCM Oracle EPM On-Premise Solutions PeopleSoft Hyperion IT & Application Managed Services
  • 5. Goals • Learn the basics of Financial Reporting (FR), Smart View, and Enterprise Performance Reporting Cloud Service (EPRC) functionality • Understand the differences between FR, Smart View, and EPRC • Learn how to choose the best reporting tool for the report type required • Discuss and show specific examples of real world reporting use cases and the results • Review a “Quick Guide” on what reporting tool to select and when
  • 6. Reporting Overview
  • 7. Questions to Answer • What is the purpose of the report? • Who is the audience of the report? • Is this a one-time, ad hoc report or an ongoing report? • If an ongoing report, is the format static or changing frequently? • Do you plan to print the report or just view online? • Is this report stand alone or part of a reporting package? • Does the report require reviews, changes and approvals by multiple resources?
  • 8. Reporting Tools for Oracle EPM Applications Smart View Financial Reporting Enterprise Performance Reporting Cloud Service (EPRC)
  • 9. Smart View
  • 10. Smart View • Is a comprehensive tool that enables formula-based data retrieval by providing a link from MS Office applications to Oracle EPM Products and Business Intelligence (BI) • Can use the Excel environment to interactively investigate the data contained in the source(s) • May start with templates to begin the process • Used to report on data from the following Oracle EPM applications: – PBCS, EPBCS – Oracle Hyperion Planning On-Premise – HFM, FCCS – Oracle Hyperion Essbase (Cloud and On-Premise) – Profitability and Cost Management Cloud – Tax Reporting Cloud
  • 11. Smart View: Best Used When Reports Are ___ • Ad-hoc • Format changes frequently • One-time analysis needed • Need formatting in Excel not available in FR Web Studio • Need to bring in data from multiple Oracle EPM and/or BI applications
  • 12. Smart View: Advantages • Excel users more comfortable with available functionality • Can be used with MS Excel, Word and PowerPoint • All of the formatting and functions of Excel are available for use • Format is easily changed • Able to incorporate data still housed in spreadsheet and workbook-based models with data from the source(s) • Comprehensive VBA toolkit for developing custom Office-based analytic interfaces • Offers unmatched flexibility with Excel
  • 13. Smart View: Disadvantages • More difficult to create the initial report due to very open structure requirements • Increased risk for errors • Requires advanced knowledge of the application and data (unless a template is created by a Super User with limited distributions/use and instructions) • Requires maintenance with “fixed member selection"
  • 14. Smart View in Excel: Sample Ad Hoc - Start • Open Excel with the Smart View, Shared Connections, Application/Database and select Ad hoc analysis at the bottom of the Panel
  • 15. Smart View: Sample Report - Options Box • Basis of all Ad Hoc Queries
  • 16. Smart View: Sample Report - Fully Formatted FR Export
  • 17. Smart View: Sample Report - Query-Ready FR Export
  • 18. Financial Reporting
  • 19. Financial Reporting: Overview • Used to create book-quality financial reports • Can be shown in a wide variety of formats for a range of audiences • A graphical, object-based interface enables the rapid creation of reports • Combines grids of data, text, charts, graphs, and images. Used to report on data from the following Oracle EPM applications: – Enterprise Planning and Budgeting Cloud (EPBC) Planning and Budgeting Cloud (PBC) – Financial Consolidation and Close Cloud (FCC) – Profitability and Cost Management Cloud – Tax Reporting Cloud – Hyperion Financial Management (HFM) – Hyperion Planning On-Premise
  • 20. Financial Reporting: Best Used When Reports Are ___ • Highly formatted • Mostly a static format (not necessarily a “static report”) • Need to be printed • Need to be viewed in HTML or PDF • Need to be sent to non-users • To be combined into a Book (can have a Table of Contents) • To be scheduled to run as a Batch (Book or Report)
  • 21. Financial Reporting: Advantages • If written dynamically, limited maintenance required • A library of reusable report components simplifies and streamlines the process of building and maintaining complex reports • Options to build Reports with Expansion capabilities/drill-down • Allows creation of User Prompts for dynamic report use • Can overwrite/replace member names in report with other text (no “cell links”) • Parts of a report can be saved as a “template object” and reuse (Examples: Title Text box, Column Headers across a report) • Conditional Formatting is available • Can be opened in Smart View as a report or as the basis for an ad hoc sheet
  • 22. Financial Reporting: Disadvantages • Takes longer to create until a larger library is established • Steeper learning curve • It is NOT Excel
  • 23. Financial Reporting: Web Studio • Original Financial Reporting Studio was a desktop client installation • The new web version is fully on the web with no installation required • Web Studio is available for version and later for On-Premise and since March 2016 for Cloud • Installed version can still be used for now for clients purchasing EPM software prior to August 2018 (Version 18.08) when the installer was removed • Oracle documentation says the installed version “Existing installations of the Financial Reporting Desktop Studio and command line utilities will no longer work with Financial Reporting starting with the 18.09 update.” • Reports in the original Studio can be opened and modified in the Web version (no migration required) and vice versa • Same base functionality but several navigation differences
  • 24. Financial Reporting: Web Studio vs. Installed Version • Object Browser box is biggest difference • Must be on the correct object in the Browser box to make any edits • Biggest issue: unable to have multiple reports open at the same time
  • 25. Financial Reporting: Sample Report • Can be accessed by: – EPM Workspace from the menu, under Tools, select Launch Reporting Web Studio
  • 26. Financial Reporting: Sample Report • Can be accessed by: – e/PBCS Simplified Interface, Navigator, under Reporting, select Reporting Web Studio
  • 27. Financial Reporting: Sample Report Behind the Scenes Web Studio
  • 28. Financial Reporting: Sample Report Behind the Scenes Web Studio (cont.) • When a specific line is selected in the Object Box, the Edit Panel changes
  • 29. Financial Reporting: PDF Sample
  • 30. Financial Reporting: HTML Sample
  • 31. Financial Reporting: Sample Book TOC
  • 32. Smart View FR in Excel: Sample Report in Excel • Reports can be opened in Excel with Smart View (installed) • Open Excel/Smart View add-in already installed, open the Panel and select “Document Contents” (URL must already be set up), log in • A copy of the Explorer folders and reports will appear
  • 33. Smart View FR: Sample Report - Options Box There is an Option Box to select how to import the Report:
  • 34. Smart View FR: Sample Report - Fully Formatted
  • 35. Smart View FR: Sample Report - Query-Ready
  • 36. Smart View FR: – Sample Report - Query-Ready (cont.)
  • 37. EPRC
  • 38. EPRC: Overview • EPRC is a secure, collaborative, and process driven service for defining, authoring, reviewing, and publishing financial, management, and regulatory report packages for internal and/or external stakeholders. • Debuted in December 2016 • Purpose-built solution which combines financial statements, data, and narrative reporting into a stylized Report Package • Reporting deliverable owners can easily manage and monitor the progress of contributors throughout the reporting lifecycle • Users can access via the web or Microsoft Office • One application within the Oracle EPM cloud suite of products
  • 39. EPRC: Functionality Diagram Provided by Oracle
  • 40. EPRC: Best Used When Reports ____ • Are static in layout and highly formatted • Include narrative reporting • Require collaboration among numerous people such as workflow and status tracking • Must be in specific regulatory formats such as XBRL, SEC EDGAR HTML, or PDF • Require compilation of data from multiple sources, Oracle and/or non-Oracle • Need to include Oracle On-premise, Oracle Cloud, MS Excel/Word, PowerPoint or more in the report package • Must have report content embedded into report packages
  • 41. EPRC: Advantages • Able to compile data from a wide range of applications/sources • Improves data integrity through the use check in/out access permissions and version control • Leverages Essbase functionality in the cloud by obtaining hierarchical and dimensional analysis on financial data • Easy to rollover and reuse content from past periods with centralized maintenance of common dates, text, and data. • Users are notified when tasks are due/important reporting deadlines need to be met • Mobile accessibility is available
  • 42. EPRC: Advantages (cont.) • Contains the Oracle Disclosure Management Option for producing regulatory filings such as XBRL, iXBRL and SEC EDGAR • Integration with Oracle Smart View for Office • Multi-dimensional engine to (optionally) store data in the cloud for Report Packages and powerful analytics via Oracle Smart View for Office • Optional Disclosure Management • XBRL Taxonomy management, editing, and viewing which enables companies to customize their filings for their financial needs
  • 43. EPRC: Disadvantages • Requires a separate license • There is a learning curve, but easy to learn independently • Does not provide rich and interactive data visualizations or dashboards • Management Reporting has not quite achieved full parity with FR, yet
  • 44. EPRC: Workspace Home Page
  • 45. EPRC: Core Components Provides a secure, collaborative,& process driven approach for defining, authoring, reviewing and publishing financial & management reports. Report Packages Native reporting solution for creating cross-cloud financial/managerial reports against EPM cloud, ERP, & Essbase sources Management Reporting Purpose built module to centralize & manage documents needed in the close cycle & assemble financial statements with support for regulatory reporting Disclosure Management Stand alone Essbase Application with up to 5 databases for compilation of data not available from other systems EPRC Direct Application
  • 46. EPRC: Report Packages • Report Package Functionality includes: Full lifecycle support from definition through publishing and phase management; Report Center, Authoring, Review, Distribution, Commenting Framework, Monitoring; Dynamic security, integrated workflow, doclet management, auditing • The Report Package provides the ability for an Admin to: – Control, monitor and engage in a step-by-step process in a report cycle – Assign tasks, due dates, Owners, Signers and Viewers to a singular or multiple sections – Allow/provide commentary through each phase of the package’s development • Report Packages are broken down into 3 phases: – Author Phase: The Admin can grant access/limit a user’s ability to interact within the Reporting Package by controlling which users have access to specific sections/documents within the Reporting Package. – Review Phase: The Admin assigns a user the ability to review specific documents within a constructed timeline. – Sign Off Phase: Enables an Admin to “lock-down” the Reporting Package content and attain a finalized sign off.
  • 47. EPRC: Management Reporting Sources Diagram Provided by Oracle
  • 48. MR vs. FR: What does FR Have that MR Doesn’t • Oracle hopes to have full parity between MR and FR soon • In Feb. 2019 Oracle added to MR: – The ability to import MR Grids into Smart View – A migration tool to migrate FR reports to MR • As of Feb. 2019 (when this presentation was written), the following FR functionality was not available in MR: – Expected later this year: Batches and Bursting – Major Items with Timing TBD: • Export to Office • Only grid objects can be hidden in MR • Auto Calculations • Annotations and Planning Unit Annotations – No update or change expected • Multiple data sources in a single grid (has a workaround)
  • 49. MR vs. FR: What does FR Have that MR Doesn’t (cont.) NOTE: For a full list of differences, see Oracle documentation at: cloud/dmepr/diff_fr_mr_100x0d702939.html#GUID-293A9209-306B-4127-ACAF- DFE9DA352017
  • 50. EPRC: Sample Report • Can be accessed by: – In EPRC Workspace, select Library and click on the report to run
  • 51. Summary
  • 52. Quick Guide to Oracle EPM Reporting • Ask and answer the correct questions • Determine the best tool for the job: Smart View, FR, or EPRC • Gather required specifications • Build the report • Test the report • Document the report: backup build, run frequency, maintenance, variables, security) • Make the report available to the assigned audience by placing in a common folder with correct security (if needed) • Maintain/update as needed NOTE: Report is not “permanently” set in the original reporting tool.
  • 53. Summary Attendees should now understand: • The differences between – Smart View – Financial Reporting (FR) – Enterprise Performance Reporting Cloud (EPRC) • Which reporting tool to use based on the report type required • The functionality basics of each tool • Details/differences of the EPRC components: – Report Packages – Management Reporting (MR) – Disclosure Management – EPRC Direct Application
  • 54. Other Prior Metaformers’ Sessions “Under the Covers of EPRC” Session: 11318 Kelliann Hoelscher Sunday, April 7, 2019 1:45 AM - 2:45 PM “Preparing Your Organization for a Successful Migration to the SaaS Cloud” Session: 105160 Jay Miller Tuesday, April 9, 2019 2:00 PM - 3:00 PM “Moving PeopleSoft to the Oracle Cloud - a City’s Experience” Session: 109590 Andrew Beck Wednesday, April 10, 2019 8:00 AM - 9:00 AM
  • 55. Session ID: Remember to complete your evaluation for this session within the app! 10801
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