Wide Area WorkFlow (WAWF) Presented By: Carol F. Albany DCMA E-Business Directorate

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Wide Area WorkFlow (WAWF) Presented By: Carol F. Albany DCMA E-Business Directorate November 18, 2004. “What” is WAWF?. It is NOT the World Wrestling Federation It is a system for performing electronic acceptance and invoicing on DoD contracts. Direct electronic feed to payment system
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Wide Area WorkFlow (WAWF)Presented By:Carol F. AlbanyDCMA E-Business DirectorateNovember 18, 2004“What” is WAWF?
  • It is NOT the World Wrestling Federation
  • It is a system for performing electronic acceptance and invoicing on DoD contracts.
  • Direct electronic feed to payment system
  • Web, EDI or FTP input
  • PKI enabled (password too)
  • Provides complete transaction visibility
  • “Why?” - The DFARS Clauses252.232-7003 Electronic Submission of Payment Requests.(b) Except as provided in paragraph (c) of this clause, the Contractor shall submit payment requests using one of the following electronic forms: (1) Wide Area WorkFlow-Receipt and Acceptance (WAWF-RA).252.246-7000 Material Inspection and Receiving Report.(b) Contractor submission of the material inspection and receiving information required by Appendix F of the Defense FAR Supplement by using the Wide Area WorkFlow-Receipt and Acceptance (WAWF-RA) electronic form (see paragraph (b)(1) of the clause at 252.232-7003) fulfills the requirement for a material inspection and receiving report (DD Form 250).For UID and RFID Clauses – See other presenters Navy and Air Force experiencing similar results“Why?” - BenefitsTakes Less Time to Get Paid
  • 99.99995% on time payments
  • Interest paid
  • Without WAWF $289 per $million paid
  • With WAWF <2 cents per $million paid
  • Lost Documents
  • Paper – 35,000
  • WAWF - 1
  • 60% reduction in invoice cycle times
  • “PAPER”“WAWF”WAWF is a major contributor toDCMA effort“Value” of E-Business$70M savings a year for our customersWAWF History – DCMAVolumeCY 2003109,000 transactions$9.1 BillionDollar Value ($M)CY 2004241,000 transactions$23.1 BillionWAWF is not new!UID Receipt & Acceptance ProcessWAWF – UID Data Capture“Progress to Date”
  • WAWF
  • Version 3.0.4 deployed to capture UID for fixed price contracts – 10 May 04
  • Version 3.0.5 deployed for cost type – 15 Aug 04
  • X12 standards for vendor submission
  • Extended to accommodate UID data
  • Extensions in draft to accommodate RFID data
  • 856 Ship Notice and 857 Shipment and Billing Notice v4010
  • Currently in Standards Management Committee Review
  • UID XML Schema defined
  • DEBX/GEX
  • Maps deployed to extract UIDs from WAWF feed and forward to Registry
  • Invoice &Receiving ReportDAASCCREDAVendor Submits InvoiceOperational ViewGEXVendorVendor EDIVendor EDIVendorFTP
  • With UID as Required
  • VendorwebWAWFEmail notices sent to next workflow userWAWF UID (Vendor)End Item Data (15)UID (Concatenated)Descriptive DataUID Data Elements (5)Item DescriptionUnit of measure Acquisition DataContractorContract NumberCLIN/SLIN/ELINPriceAcceptance Code (identifies acceptor)Acceptance DateShip to codeEmbedded Items of End Items (10)UID (Concatenated)Descriptive DataUID Data Elements (5)Item DescriptionUnit of measureParent UID as of delivery dateGFP flagUID DFARS FORMAT “An Item’s Pedigree”Invoice &Receiving ReportDAASCCREDAGovernment AcceptsOperational ViewGEXVendorVendor EDIGovernmentWorkflow Users-Inspectors-Acceptors-CertifiersVendor EDIVendorFTPInvoice &Receiving ReportSIGNREJECTVendorwebWAWF
  • Approve UID as Required
  • Email notices sent to next workflow userInvoice &Receiving ReportVIEWInvoice &Receiving ReportSAMMSOne PayMOCASDAASCCREDAIAPSBSMCAPSSystem DistributesOperational ViewGEXVendor EDIVendorGovernmentWorkflow Users-Inspectors-Acceptors-CertifiersVendor EDIGEXVendorFTPInvoice &Receiving ReportSIGNREJECTVendorwebWAWFView Only Users-ContractingOfficer-Payment ClerksEmail notices sent to next workflow userWide AreaWorkflowKey: New Enhanced No changeUID Data CaptureInvoice,Receiving Report, UID DataInvoice,Receiving ReportDoD AppsMOCASMOCAS-RSOne PaySABRSSAMMSACMSBSMCAPSEBIZIAPSEDI UID XMLUDFDirectWeb UserInterfaceVendorsMark Items with UID Data ElementsShipment NoticeInvoiceUID RegistryEDI – Electronic Data InterchangeUDF – User Defined Format What Next?
  • IF your company/organization already uses WAWF – Continue!
  • Many Vendors/DoD personnel already use WAWF
  • Benefits are now being achieved
  • IF your company/organization is not using WAWF:
  • Recommend use of WAWF because of mandates
  • Recommend use of WAWF because of benefits
  • “PAPER”“WAWF”YOUWide AreaWorkflowWAWF InformationSources
  • WAWF Websites
  • Production: https://wawf.eb.mil
  • Training:
  • Practice: https://wawftraining.eb.mil
  • Web Based Training: http://wawftraining.com
  • DCMA: http://www.dcma.mil; select “Electronic Invoicing”
  • WAWF Help Desk
  • CONUS Only: 1-866-618-5988
  • All: 801-605-7095
  • FAX: 801-605-7453
  • E-mail:  cscassig@ogden.disa.mil 
  • Vendor Training (DCMA)
  • Carol Albany (703-428-0540)
  • Gunther Imer (703-428-1549)
  • WAWF “Training” Site – Online DemoTraininghttps://wawf.eb.mil for productionhttps://wawftraining.eb.milQuestions
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